Partnerships Admin Executive

Accepting applications until: 

Job Description

Partnerships Administration Executive

At Global, we think big, work hard, and never stand still. We’re the proud home of the best media and entertainment, driven by our talented and passionate people. Our mission? To make everyone’s day brighter— our Globallers, our audiences, our partners, and our communities. Whether we’re in the studio, building world-class technology, or securing record Outdoor advertising partnerships, we make sure we’re doing it as a team.

Your Role: Partnerships Administration Executive

Are you an organised, detail-oriented individual who is proactive and willing to develop and implement innovative solutions, if you’ve got a sharp eye for spotting anomalies and love keeping things running smoothly behind the scenes, this is the job for you.

As a Partnerships Administration Executive at Global, you will be processing landlord invoices, drafting contracts, letters, and termination notices, and maintaining accurate records across all systems. The successful candidate will also manage updates to Fusion data, ensuring consistency and highlighting any inconsistencies.

Key Responsibilities

• Invoice & VAT Management (30%): Responsible for managing the end-to-end processing of landlord invoices, including VAT validation and self-billing, while ensuring accurate filing and documentation.
• Administrative Support (30%): Maintain accurate records on key systems, assist with rent adjustments, setting up new owners, contracts and data cleansing.
• Document Management (20%): Drafting, amending, and issuing contracts and other legal documents to landlords, ensuring accuracy and alignment with business needs.
• Inbox Monitoring (20%): Manage landlord account queries inbox acting as the main point of contact for VAT-related queries, liaising directly with landlords to resolve issues efficiently and maintain compliance.

What You’ll Love About This Role

Think Big: Every day is an opportunity to push boundaries and bring fresh ideas to life.

Own It: Driving efficiency by processes, maintaining accurate data and proactively identifying and addressing system anomalies.

Keep it Simple: You’ll master internal systems, streamline processes, and contribute to a smooth workflow.

Better Together: Collaborate with diverse internal teams and external partners, gaining exposure and growing your network

What Success Looks Like

In your first few months, you’ll have:

• Taken ownership of processing invoices and filing systems
• Implemented all changes to fusion data
• Drafting contracts, letters & filing efficiently and in a timely manner

What You’ll Need

• Collaborative Communicator: Collaborate closely with the estate management team and wider stakeholders to drive cohesive and informed outcomes.
• Data-Driven Thinker: Prioritises data that accurately reflects operational realities
• Systems Expertise: Detailed knowledge of internal systems, enabling efficient navigation
• Attention to detail: Meticulousness in ensuring accuracy with managing data, contracts, and financial information
• Financial Accuracy: Proactively manages VAT queries by liaising directly with landlords to ensure compliance and clarity. Maintains organised and accurate filing for audit readiness.